4. Settings

4.1 Profile management 
 Manage your data: fleet name, username, email address, password change, etc. 
 4.2 General settings 
 Set of parameters to configure in order to ensure accurate and reliable tracking of fleet vehicles. 
 4.2.1 Fleet logo 
 Customize the platform with your company logo. 
 Choose file: select/open a file. 
 The file must be an image (PNG, JPG, GIF) and must not exceed 4 MB. 
 4.2.2 Vehicles name 
 Choose how vehicles will be displayed across the platform: 
 
 ID : only the vehicle identifier is displayed; 
 ID (Make + Model) : identifier with make and model in parentheses; 
 ID (Matriculation) : identifier with license plate in parentheses; 
 Matriculation : only the license plate is displayed; 
 Matriculation (ID) : license plate with identifier in parentheses; 
 Matriculation (Make + Model) : license plate with make and model in parentheses; 
 Make + Model (ID) : make and model with identifier in parentheses; 
 Make + Model (Matriculation) : make and model with license plate in parentheses; 
 
 4.2.3 Map 
 List of options for trips and vehicles displayed on the map (see 2. Map ): 
 
 Gather vehicles by group in the left sidebar; 
 Show the driver name; 
 Map full screen by default; 
 Hide path position points; 
 Label each map marker by default with time stamp; 
 By default, display addresses when selecting a vehicle on the map; 
 Hide unselected vehicles on the map; 
 Enable traffic info by default on the map. 
 
 4.2.4 Default marker 
 Selects the default icon used to represent vehicles on the map. 
 4.2.5 Fuel prices 
 Set the prices for diesel, petrol, LPG and electricity according to current values to calculate consumption costs in reports. 
 4.2.6 Alarms 
 Email addresses to which alerts will be sent. Multiple addresses can be entered, separated by a semicolon (;). 
 To receive alerts, notification permissions must be enabled. If previously denied, this can be changed via your browser settings (usually top-left near the address bar). 
 4.2.7 Report 
 
 Trips : defines how trips are calculated (start/end based on ignition off or first/last detected movement). 
 Costs : defines cost calculation unit (per km or per hour). This setting can also be configured per vehicle (see 4.3 Manage vehicles ). 
 
 4.2.8 Homepage 
 
 Homepage selection : defines how vehicles are displayed:
 
 as a list (vehicles, positions, statuses, etc.) 
 or on a map 
 
 
 Sorting : defines the display order (default, by identifier, by license plate). 
 
 4.2.9 Expense Management 
 Receive an email whenever a driver adds or updates an expense. 
 4.3 Manage vehicles 
 List of fleet vehicles. Clicking on a column header sorts the table accordingly. 
 Data can be exported in .XLSX format. 
 4.3.1 Vehicle Profile 
 From the vehicle list, clicking the edit icon ( ) opens the vehicle profile with several tabs: 
 
 Vehicle : summary of vehicle data. The Edit button allows modification of vehicle details (license plate, consumption, costs, group, etc.); 
 Maintenance : manage maintenance, schedule or record completed maintenance (see 4.8 Manage maintenances ); 
 Spending : add or view vehicle expenses (see 4.9 Manage spending ); 
 Files : upload/view documents (registration certificate, insurance, etc.); 
 Alarms : create alerts for the vehicle (see 4.7 Manage alarms ) 
 
 4.3.2 Batch modifications 
 The Bulk edit button (top-right) allows applying changes to multiple vehicles at once: 
 
 select fields to modify; 
 enter new values; 
 select vehicles to apply changes to; 
 click Modify at the bottom 
 
 4.3.3 Groups 
 On the right side, a list of vehicle groups is displayed. Click Add a group to create a new group (name + optional parent group). 
 Groups are assigned via the vehicle profile. 
 If a vehicle belongs to a subgroup and filtering is applied on the parent group, all vehicles in the subgroup will be displayed. 
 4.4 Manage drivers 
 List of drivers. 
 Available actions per driver: 
 
 
 edit; 
 
 delete; 
 view files; 
 access calendar (see 4.4.3 Calendar ) 
 
 4.4.1 Add a driver 
 Click Add a driver at the top of the list and fill in the required fields. 
 If vehicles are equipped with driver identification, the Key code must be entered correctly using the value found on the chip. The code consists of 16 characters (0–9 and A–F). The first two characters are located at the top-left of the sequence, and the last two at the top-right. Example: B6000009E4E35B01 
 
 4.4.2 Driver profile 
 Accessed via the edit icon ( ): 
 
 Driver : summary of driver details. The Edit button opens the same form as creation; 
 Reminders : create/view reminders; 
 Spending : manage driver-related expenses (with file/photo upload); 
 Files : manage driver documents (license, ID, etc.). 
 
 4.4.3 Calendar 
 Displays driver unavailability. From the right panel: 
 
 filter by driver 
 add events 
 edit absence types 
 
 Clicking an event allows editing, deletion, or export to Google/Outlook calendars. 
 4.5 Manage Beacons (optional) 
 
 To add a beacon, contact support: support@bizztrack.eu ; 
 Connected beacon: detected in or near a vehicle; 
 Disconnected beacon: not detected; 
 Beacon names can be edited via Actions. 
 
 4.6 Manage zones 
 
 Add a zone : fill in required fields:
 
 zone name; 
 category; 
 address search; 
 drawing tools : circle or custom shape
 Avoid making zones too small, otherwise vehicles may not be detected within them. 
 
 
 Optional: zone coordinates. 
 
 
 
 
 Import zones: via .CSV, per category; 
 
 
 Create category: define a new category; 
 
 
 Zones can be filtered by category. 
 
 
 4.7 Manage alarms 
 Alerts can be configured at three levels: 
 
 fleet 
 vehicle group 
 individual vehicle 
 
 Click the Manage alerts icon ( ) to view or add alerts. 
 4.7.1 Edit alarm 
 
 Sending :
 
 Trigger every time : overrides default once-per-day behavior; 
 Email address : overrides global email settings for this alarm 
 
 
 Days of the week : limit activation days 
 Fixed period : define alert validity period 
 
 Alarms can also be copied/transferred between vehicles. 
 4.7.2 Add an alarm 
 Configure parameters (zone, time, etc.) and click Add . 
 Notifications and/or email must be enabled to receive alarms (see 4.2.6 Alarms ). 
 4.8 Manage maintenances 
 4.8.1 Plan a maintenance 
 Fill in fields to receive alerts for upcoming maintenance (inspection, servicing, tires, etc.). 
 At least one of the following must be set: 
 
 date 
 mileage 
 usage time 
 
 If multiple thresholds are set, the first reached will trigger the alert. 
 Repeat option triggers recurring alerts. 
 Alerts are sent via email (see 4.2.6 Alarms ). 
 4.8.2 Add a maintenance 
 Two options: 
 
 
 via scheduled maintenance 
 
 
 manually via Add a maintenance 
 
 
 Option to automatically create an expense entry. 
 4.8.3 Categories 
 Default categories: 
 
 inspection 
 maintenance 
 tires 
 other 
 
 Custom categories can be added. 
 4.9 Manage spending 
 Add and track expenses for vehicles or drivers. Fields include: 
 
 vehicle 
 amount 
 date 
 description 
 
 Filtering available (group, vehicle, driver, period). 
 Categories can be created. 
 Export available in .PDF, .XLSX and .CSV formats. 
 4.10 Scheduled reports 
 Receive reports by email at a defined frequency. Configure: 
 
 report type (see 3. Reports ) 
 frequency 
 format 
 recipients 
 
 4.11 Manage guest accounts 
 Create a new platform access. Configure: 
 
 user details 
 expiration date 
 accessible groups 
 accessible vehicles 
 permissions 
 
 If no vehicle or group is selected, access will be granted to all vehicles.