The file must be an image (PNG, JPG, GIF) and must not exceed 4 MB.
#### 4.2.2 Vehicles name Choose how vehicles will be displayed across the platform: - **ID**: only the vehicle identifier is displayed; - **ID (Make + Model)**: identifier with make and model in parentheses; - **ID (Matriculation)**: identifier with license plate in parentheses; - **Matriculation**: only the license plate is displayed; - **Matriculation (ID)**: license plate with identifier in parentheses; - **Matriculation (Make + Model)**: license plate with make and model in parentheses; - **Make + Model (ID)**: make and model with identifier in parentheses; - **Make + Model (Matriculation)**: make and model with license plate in parentheses; #### 4.2.3 Map List of options for trips and vehicles displayed on the map (see [2. Map](https://wiki.bizztrack.eu/books/user-guide/page/2-map "2. Map")): - Gather vehicles by group in the left sidebar; - Show the driver name; - Map full screen by default; - Hide path position points; - Label each map marker by default with time stamp; - By default, display addresses when selecting a vehicle on the map; - Hide unselected vehicles on the map; - Enable traffic info by default on the map. #### 4.2.4 Default marker Selects the default icon used to represent vehicles on the map. #### 4.2.5 Fuel prices Set the prices for diesel, petrol, LPG and electricity according to current values to calculate consumption costs in reports. #### 4.2.6 Alarms Email addresses to which alerts will be sent. Multiple addresses can be entered, separated by a semicolon (;). To receive alerts, notification permissions must be enabled. If previously denied, this can be changed via your browser settings (usually top-left near the address bar). #### 4.2.7 Report - **Trips**: defines how trips are calculated (start/end based on ignition off or first/last detected movement). - **Costs**: defines cost calculation unit (per km or per hour). This setting can also be configured per vehicle (see [4.3 Manage vehicles](#bkmrk-4.3-manage-vehicles)). #### 4.2.8 Homepage - **Homepage selection**: defines how vehicles are displayed: - as a list (vehicles, positions, statuses, etc.) - or on a map - **Sorting**: defines the display order (default, by identifier, by license plate). #### 4.2.9 Expense Management Receive an email whenever a driver adds or updates an expense. ### 4.3 Manage vehicles List of fleet vehicles. Clicking on a column header sorts the table accordingly. Data can be exported in .XLSX format. #### 4.3.1 Vehicle Profile From the vehicle list, clicking the edit icon () opens the vehicle profile with several tabs: - **Vehicle**: summary of vehicle data. The Edit button allows modification of vehicle details (license plate, consumption, costs, group, etc.); - **Maintenance**: manage maintenance, schedule or record completed maintenance (see [4.8 Manage maintenances](#bkmrk-4.8-manage-maintenan)); - **Spending**: add or view vehicle expenses (see [4.9 Manage spending](#bkmrk-4.9-manage-expenses)); - **Files**: upload/view documents (registration certificate, insurance, etc.); - **Alarms**: create alerts for the vehicle (see [4.7 Manage alarms](#bkmrk-4.7-manage-alerts)) #### 4.3.2 Batch modifications The Bulk edit button (top-right) allows applying changes to multiple vehicles at once: 1. select fields to modify; 2. enter new values; 3. select vehicles to apply changes to; 4. click **Modify** at the bottom #### 4.3.3 Groups On the right side, a list of vehicle groups is displayed. Click **Add a group** to create a new group (name + optional parent group). Groups are assigned via the vehicle profile.If a vehicle belongs to a subgroup and filtering is applied on the parent group, all vehicles in the subgroup will be displayed.
### 4.4 Manage drivers List of drivers. Available actions per driver: -  edit; -  delete; -  view files; - access calendar (see [4.4.3 Calendar](#bkmrk-4.4.3-calendar)) #### 4.4.1 Add a driver Click **Add a driver** at the top of the list and fill in the required fields.If vehicles are equipped with driver identification, the **Key code** must be entered correctly using the value found on the chip. The code consists of 16 characters (0–9 and A–F). The first two characters are located at the top-left of the sequence, and the last two at the top-right. Example: B6000009E4E35B01
 #### 4.4.2 Driver profile Accessed via the edit icon (): - **Driver**: summary of driver details. The **Edit** button opens the same form as creation; - **Reminders**: create/view reminders; - **Spending**: manage driver-related expenses (with file/photo upload); - **Files**: manage driver documents (license, ID, etc.). #### 4.4.3 Calendar Displays driver unavailability. From the right panel: - filter by driver - add events - edit absence types Clicking an event allows editing, deletion, or export to Google/Outlook calendars. ### 4.5 Manage Beacons (optional) - To add a beacon, contact support:Avoid making zones too small, otherwise vehicles may not be detected within them.
- Optional: zone coordinates. - Import zones: via .CSV, per category; - Create category: define a new category; - Zones can be filtered by category. ### 4.7 Manage alarms Alerts can be configured at three levels: - fleet - vehicle group - individual vehicle Click the Manage alerts icon () to view or add alerts. #### 4.7.1 Edit alarm - **Sending**: - **Trigger every time**: overrides default once-per-day behavior; - **Email address**: overrides global email settings for this alarm - **Days of the week**: limit activation days - **Fixed period**: define alert validity period Alarms can also be copied/transferred between vehicles. #### 4.7.2 Add an alarm Configure parameters (zone, time, etc.) and click **Add**.Notifications and/or email must be enabled to receive alarms (see [4.2.6 Alarms](#bkmrk-4.2.6-alarms)).
### 4.8 Manage maintenances #### 4.8.1 Plan a maintenance Fill in fields to receive alerts for upcoming maintenance (inspection, servicing, tires, etc.). At least one of the following must be set: - date - mileage - usage time If multiple thresholds are set, the first reached will trigger the alert. Repeat option triggers recurring alerts. Alerts are sent via email (see [4.2.6 Alarms](#bkmrk-4.2.6-alarms)). #### 4.8.2 Add a maintenance Two options: -  via scheduled maintenance - manually via **Add a maintenance** Option to automatically create an expense entry. #### 4.8.3 Categories Default categories: - inspection - maintenance - tires - other Custom categories can be added. ### 4.9 Manage spending Add and track expenses for vehicles or drivers. Fields include: - vehicle - amount - date - description Filtering available (group, vehicle, driver, period). Categories can be created. Export available in .PDF, .XLSX and .CSV formats. ### 4.10 Scheduled reports Receive reports by email at a defined frequency. Configure: - report type (see [3. Reports](https://wiki.bizztrack.eu/books/user-guide/page/3-reports "3. Reports")) - frequency - format - recipients ### 4.11 Manage guest accounts Create a new platform access. Configure: - user details - expiration date - accessible groups - accessible vehicles - permissionsIf no vehicle or group is selected, access will be granted to all vehicles.